Last updated: 14 April 2026

Introduction

The Gurkha Memorial Fund (Charity Number 1137393) is committed to protecting your privacy and ensuring that your personal information is handled in a safe and responsible manner. This privacy policy explains how we collect, use, and protect your personal data in accordance with the General Data Protection Regulation (GDPR) and UK data protection laws.

Information We Collect

We may collect the following types of personal information:

• Contact Information: Name, email address, postal address, and phone number
• Donation Information: Payment details and donation history
• Communication Data: Records of correspondence and enquiries
• Website Usage Data: Information about how you use our website, including IP address and browser type

How We Use Your Information

We use your personal information for the following purposes:

• Processing donations and maintaining donation records
• Responding to enquiries and providing information about our activities
• Sending updates about the Fund's work (only with your consent)
• Complying with legal and regulatory requirements
• Improving our website and services

Legal Basis for Processing

We process your personal data on the following legal bases:

• Legitimate Interest: For administering donations and managing our charity operations
• Consent: For sending marketing communications (you can withdraw consent at any time)
• Legal Obligation: For compliance with charity law and tax regulations

Data Sharing

We do not sell or rent your personal information to third parties. We may share your data with:

• Payment processors for donation processing
• Professional advisors (accountants, solicitors) when necessary
• Regulatory authorities when legally required

Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. All payment transactions are processed securely through reputable payment processors.

Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this policy, unless a longer retention period is required by law. Donation records are retained for at least 7 years in accordance with UK charity and tax regulations.

Your Rights

Under GDPR and UK data protection law, you have the following rights:

• Right of Access: Request copies of your personal data
• Right to Rectification: Request correction of inaccurate data
• Right to Erasure: Request deletion of your data (subject to legal requirements)
• Right to Restrict Processing: Request limitation on use of your data
• Right to Object: Object to processing of your data
• Right to Data Portability: Request transfer of your data

Cookies

Our website uses cookies to enhance your browsing experience. Please see our Cookie Policy for more information.

Changes to This Policy

We may update this privacy policy from time to time. Any changes will be posted on this page with an updated revision date.

Contact Us

If you have any questions about this privacy policy or wish to exercise your data protection rights, please contact us at: